University of Reading
The University of Reading Events Team can assist with a variety of event-related services. You can inquire about organizing or attending university events, including flagship, community, and research events. They also help with the event approval process, ensuring all necessary documentation and lead times are met. Additionally, the team provides support for booking university venues, guiding you through the steps and referring you to hospitality teams for commercial or external bookings. The team is available Monday to Friday from 08:00 to 18:00, and on Saturdays from 09:00 to 13:00. During peak times, such as graduation or clearing, response times may be slower, so it's advisable to plan ahead and follow up if necessary.
Updated 4 Nov 2025
Expected outcomes
- Inquire about event details
- Submit event approval forms
- Book university venues
- Receive event planning guidance
- Contact hospitality for bookings
Call preparation
Assemble everything before you dial. These requirements are verified by our call analysts and updated as organizations change their scripts.
- Event details
- Contact information
- Event notification form
- Supporting documentation
- Preferred venue
- Date and time
Known issues
Some users have reported delayed responses during peak event periods, such as graduation or clearing. If you experience this, it's recommended to follow up through alternative contact methods or escalate the issue to a named team member. To avoid delays, ensure all required documentation is submitted well in advance, especially since event approval is necessary for most on-campus activities. It's also important not to begin promoting your event until you have received official approval. For commercial or external bookings, contact the hospitality team directly.
